Mileage
Drives you sort out later, and a log that holds up.
Setting it up once
Save the places you actually drive between
The yard, home, the two suppliers, the regulars. Nearly all of this driving is between the same few points, and once they are saved a drive is picking two of them rather than filling in a form. The distance is learned, not looked up: the first time you do a journey you put the miles in, and after that it is remembered. That number is the road you actually take, which beats anything a map would tell you.
Add your vehicle
Only really needed if there is more than one, or if you work from odometer readings. The first one you add becomes the default.
Confirm the rates
A rate starts on a date and runs until the next one starts. It is not always annual: 2026 had two, 72.5 cents from the 1st of January and 76 cents from the 1st of July, after a mid year revision. We show you the figures we have, you check them against the IRS notice and accept them, and every drive is then priced at whatever was in force the day it happened. Where we have no figure, the screen says so instead of quietly carrying the last one forward. If the IRS publishes one we have not caught up with, there is a box to put it in yourself.
Getting drives in
Three ways, all landing in the same list
Pick two saved places and the distance fills itself in. Or put in the odometer at the start and the end, and if you give both readings they win over a typed distance, because they are the thing that can be checked afterwards. Or just type where and how far. There and back is a tick box that doubles it.
Leave the business or personal question until later
That is the point. Get the drive recorded while you still remember it and answer the rest when you are sitting down. Anything you have not answered waits in To sort.
Sorting them out
One tap each
Business or personal. A personal drive needs nothing else. A business one will not save without a reason, and that is deliberate: what it was for is the field nobody can reconstruct months later and the only one anybody ever asks about. A log full of business miles with no reasons is not much of a log.
It learns and stops asking
When you have answered the same journey the same way three times, it offers to sort that one automatically from then on, with the reason you have been using. It never switches itself on without asking, you can see every rule in Settings, and answering one the other way switches the rule back off, because it is now wrong more often than right.
Getting it out
The whole log, as a spreadsheet
Every drive with its date, distance, reason, vehicle, and the rate that was in force the day it happened, so a range spanning a rate change is right without you doing anything about it. Pick any two dates.
Questions
Does it track my drives automatically?
Not yet, and we would rather say so than imply otherwise. A web page cannot record you in the background on any phone, iPhone or Android, so that needs an app of its own and one is being built. Everything you set up now, the places, the rules, the rate, carries straight over when it lands.
Why does it show how late I wrote a drive down?
Because a log written at the time and one reconstructed four months later are not worth the same thing, and showing them identically would be dishonest. It is a fact on the record, not a telling off, and it is on the export.
I renamed a place. Did that change my old drives?
No. A drive keeps the name the place had when the drive happened. Renaming somewhere or putting it away never rewrites what last year's log says, because the whole value of a log is that it says what it said at the time.
What if I get one wrong?
Open it from the log and change it. If a rule sorted it automatically and got it wrong, correcting it also switches that rule off.
Should I delete a drive that was not for work?
No, mark it personal. Deleting is for a drive that never happened. A log with gaps in it invites exactly the question you do not want asked.